#  Best Practices - Your Personal Device 

 



   ![laptop, phone and tablet being used by people](/sites/g/files/omnuum12036/files/styles/hwp_1_1__360x360_scale/public/2025-06/devices-2.jpg?itok=nxdpPedW) 

 

## What is a Personal Device?

Personal devices are the phones, tablets, laptops, and computers you use every day. They store personal information and, for University community members, may contain access to sensitive or work-related data. Keeping these devices secure helps protect both your privacy and the University's digital environment.

This page outlines common security and privacy risks and provides simple, practical steps to keep your devices and data safe.



 

##  Common Risks (and How They Affect You) 

SortCategoryWhy It MattersSoftware and Applications

- Outdated software can have security holes that hackers can exploit.
- Unused or risky apps (like those that collect extra data) may open the door to malware or spying.



Access and Identity

- Weak passwords can be guessed easily.
- No MFA (multi-factor authentication) makes it easier for someone to break into your accounts.
- Passwords saved in browsers can be stolen if your device is compromised.



Device Control

- Unlocked or idle devices can be used by anyone who finds them.
- Lost or stolen devices without screen locks or encryption expose everything inside.



Data Loss

- No backup means losing important files if your device crashes or gets attacked.
- Unencrypted backups can leak your data if accessed by the wrong person.



Network and Online

- Public or open Wi-Fi can let others see what you’re doing online.
- Phishing emails and texts can trick you into clicking links or giving away passwords.



Physical and End of Life

- Unattended or unsecured devices can be stolen or tampered with.
- Old devices not wiped properly may still hold sensitive information when thrown away or donated.









 

###  Best Practices 

 



#### Keep Software Up to Date

- Make sure your devices update automatically.
- Software updates fix known security issues and help your device run smoothly.

#### Remove Apps You Don’t Use or Trust

- Apps you no longer use or that request too much data increase your risk.
- Remove anything unnecessary to reduce exposure to malware and data collection.

#### Lock Your Screen

- Set your device to lock quickly when it is not in use.
- This helps protect your information if your device is lost or left unattended.

#### Use Strong Passwords and Biometrics

- Avoid using simple or reused passwords.
- Use strong passcodes and, when available, turn on fingerprint or face recognition for extra protection.

#### Add a Second Layer of Security

- Use multi-factor authentication (MFA) for all important accounts, including email, bank, and school systems.
- MFA adds an extra step, like a code sent to your phone, that keeps your accounts safer.



 

 

#### Back Up Your Data

- Regularly back up your files to a secure location.
- This ensures you can recover your data if your device is lost, damaged, or attacked by ransomware.

#### Turn On Device Protection

- Use the built-in encryption on your device.
- It protects your data if your device is stolen or misplaced.

#### Use Safe Networks

- Only connect to secure Wi-Fi.
- Avoid using public Wi-Fi for sensitive tasks unless you're using a VPN (virtual private network).

#### Stay Alert for Phishing

- Be cautious with links and attachments from unknown sources.
- If something feels off, don’t click. Report suspicious emails to your IT team.

#### Keep Your Device with You

- Don’t leave devices unattended in public places.
- Use locks or secure bags when commuting or working in shared spaces.

#### Erase Everything Before Recycling

- Before donating or disposing of an old device, erase all data and remove your accounts to make sure your information is gone for good.



 

 

 

 

##  Related Resources 

- [Configure Your Personal Device Securely](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=910b8fb6474e5250bfa5f97c416d4362) (HarvardKey required)
- [Securely Dispose of Your Device](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=06607480474ad2109f7d957c416d43c6) (HarvardKey required)
- [Best Practices - Travel](https://privsec.harvard.edu/best-practices-travel-guidance)
- [1Password Password Manager](https://www.huit.harvard.edu/password-manager)
- [Prevent Phishing (tips)](https://privsec.harvard.edu/prevent-phishing)
- [Protect Identity (tips)](https://privsec.harvard.edu/protect-identity)
- [Download a PDF Checklist of Best Practices](https://hu.sharepoint.com/:b:/r/sites/AwarenessVideos/Shared%20Documents/Downloadable%20Resources/Checklist-Best%20Practices%20Your%20Personal%20Device.pdf?csf=1&web=1&e=bsU3fD) (HarvardKey required)
- [Report an Incident](https://harvard.service-now.com/ithelp?id=submit_ticket&sys_id=3f1dd0320a0a0b99000a53f7604a2ef9)